The Proposed Amendments for the year of
2006 are indicated by:
Additions Deletions
CONSTITUTION
and BY-LAWS (as
amended)
of
the Nebraskaland Conference of Building Officials and Inspectors, Inc.
I N D E X
Articles Titles
I Name
of the Organization
II Chapter
Objectives
III Classes of
Memberships
IV Executive Board
Officers
V Duties of
Executive Board Officers
VI Executive Board
Powers
VII Meetings
VIII Order of Business
IX Dues
X Support at
Meetings Out of State
XI Travel
Reimbursement Policy
XII Amendments
ARTICLE I
NAME OF THE ORGANIZATION
The name of this organization shall be known as the
Nebraskaland Conference of Building Officials and Inspectors, hereinafter referred to as
the "Chapter or N.C.B.O.&I", which N.C.B.O.&I. is a Chapter of the International Conference of Building
Officials, Inc. and which shall support the International Code Council, Inc., also referred to as the I.C.C.
ARTICLE II.
CHAPTER OBJECTIVES
Section 1. The
objectives of this Chapter are:
a. To promote the
public safety and welfare in the areas of community planning and building construction and
occupancy;
b. To develop,
recommend and promote uniform regulations and legislation pertaining to building
construction, and to encourage uniformity in zoning practice and code interpretation;
c. To support the
hiring and continual education of qualified persons to administer and enforce building
codes;
d. To
establish minimum uniform standards for building departments and promote adequate
recognition of the building department in the administrative organization;
e. To advise and
assist in administering building laws and ordinances;
f. To further
public safety in construction, use and location of buildings through the promotion and
implementation of the Uniform
Building Code or the International
Building Code and related companion codes;
g. To promote
public awareness of the provisions of building codes and zoning ordinances;
h. To act as a
forum for the investigation and discussion of the principles underlying safety in the
construction, occupancy and locations of buildings;
i. To act as a
chapter of the International
Conference of Building Officials, headquartered in Whittier, California the
International Code Council, Inc.;
j. To do all
such other things as are incidental to or desirable for the attainment of the above
objectives; and
k. To support and
promote the International Code Council, Inc. and their mission in promulgating a
comprehensive and compatible regulatory system.
Section 2. This chapter is not
organized for profit, and no part of the earnings shall be to the benefit of any member or
officer except as compensation for services rendered or for necessary expenses actually
incurred.
Section 3. Acts,
omissions, agreements or representation by the Chapter shall not be binding upon the International Conference of Building Officials
and/or the International Code Council.
ARTICLE III.
CLASSES OF MEMBERSHIPS
Section 1. There
shall be the following classes of memberships:
a. Governmental Members.
There shall be two classes of Governmental membership.
1. Unit.
A Governmental Unit engaged in the administration or formulation of laws and ordinances
relating to building construction. In no case shall a governmental unit be entitled to
more than one Unit membership, except as it has separate agencies engaged in the above
activities, in which case the Board of Directors, in accordance with the provisions of
Section 2 of this article, may classify such separate agencies as members.
2. Individual.
An individual responsible for the enforcement or administration of laws
and ordinances relating to building construction and employed by a Governmental Government
Unit.
b. Professional Member.
An individual or firm, incorporated or unincorporated, engaged in the practice of
architecture, engineering, inspection, construction research, or testing and/or interested
in the objectives of this organization.
c. Honorary Member.
An individual who has rendered outstanding and meritorious services in the furtherance of
the objectives of this organization and who shall be nominated by the Executive Board and
confirmed by a majority vote at a Business meeting.
d. Student Member.
Any individual enrolled in classes or a course of study occupying at
least twelve (12) hours of classroom instruction per week.
e. Retired Member.
Any former member who is retired.
Section 2. All
memberships shall be subject to the classification of the Executive Board.
Section 3. All
members may make and second motions and serve on committees. Only Active Government
Individual members as defined in the bylaws of Nebraskaland Conference of Building
Officials and Inspectors shall be entitled to vote on the following Chapter matters and
serve on the Executive Board:
a). By-laws
b). Articles of Incorporation
c). Membership
d). Officers
e). Executive Board
f). Assets
g). Mergers
h). Dissolution
i). Code Development Activities.
Section 4.
Professional, Honorary, Student, and Retired members are limited to these activities:
a). Attending regular meetings
b). Submitting comments and information
c). Committee membership both voting and non-voting participation.
ARTICLE IV
EXECUTIVE BOARD OFFICERS
Section 1. The
officers shall be the President, Vice-President, Past President, Secretary, Treasurer, and two Directors, all of whom shall be
active Government Individual members at the time of their election to office. Officers
must remain active Government Individual members during their tenure. The elective
officers shall constitute the Executive Board.
Section 2. The
officers shall be elected for a term of one
year two years. The election of all officers shall be at the chapter's
Annual Business meeting by a majority vote of all the active members present.
Section 3. The
term of the office of each elective officer shall begin at the close of the Annual Chapter
Business meeting at which he is elected and shall continue for the period designated above
or until a successor is duly elected.
Section 4. A vacancy in
the office of President shall be filled by the Vice-President. In the event of a vacancy
of any other position on the Executive Board, such position shall be filled by the
Executive Board with a majority vote.
Section 5. The
President shall preside at all Business Meetings and at the meetings of the Executive
Board and shall be an ex-officio member, without vote, of all committees.
Section 6.
Officers shall not act in their official capacities by proxy.
ARTICLE V
DUTIES OF EXECUTIVE BOARD OFFICERS
Section 1. Duties of the
President.
a. The President shall officiate at all business meetings of the
Chapter. The President shall arrange for the Vice-President to officiate at those meetings
form which the President will be absent. If the President and the Vice-President are to be
absent at such business meeting, the President shall arrange for a President Pro-Tem to
conduct the meeting.
b. The President shall monitor the official duties of the other officers
and assure that the duties of each office are promptly fulfilled. The President shall
anticipate the activities and events which are sponsored by the Chapter and assure that
they are properly scheduled and planned.
c. The President shall annually appoint committees commensurate with the
need therefore and require timely action and reports by same. Such committees shall be
promptly dissolved upon completion of their work or at the discretion of the President or
at the end of the President's term.
d. Committees shall include:
The "Nominating Committee" is appointed in the third meeting of the
year for the recommended nominees to be announced at the last meeting of the year.
The "Audit Committee" is to audit the Treasurer's financial
figures. This committee consisting of at least two Government Individual members is to be
appointed by the President at the third meeting of the year so that an annual Audit
Committee report can be made at the last meeting of the year.
e. Committees may include but are not limited to:
The "Legislative Committee" is to keep apprised and review upcoming
bills of the State Legislature.
The "Education Committee" is to plan and assure educational
programs for the Chapter membership and promote professional development.
The "Code Development Committee" is to evaluate and initiate code
change proposals to the interest of the chapter and to conduct active Code informational
programs. Alternative education and code development activities may be assigned to a
single committee to provide programs for meetings. Such a committee would appropriately be
called the Education and Code Development Committee.
The "Program Committee" is to provide interesting and informative
programs for seminars, Chapter meetings, and/or special meetings.
The "Membership Committee" is to provide written correspondence to
those persons or firms that are potential members.
The "DATNE
Committee" is to pursue activities the Chapter can provide in the event of a
disaster.
Section 2.
Duties of the Past President.
a. The Past President shall assist with the duties of the President.
Section 3. 2.
Duties of the Vice-President.
a. The Vice-President shall assist the President and become familiar
with the duties of the higher office.
b. The Vice-President shall assure a full, interesting, educational and
informative program at each of the Chapter meetings or seminars. The Vice-President shall
monitor and coordinate the preparation of meeting programs as proposed by Chapter
committees, the general membership, or the Board. Suggested sources for programs and
speakers are professional organizations, education media, Chapter membership, I.C.C.
I.C.B.O. staff or officers, State and Federal agencies, building
material suppliers, and the construction industry.
Section 4. 3.
Duties of the Secretary.
a. The Secretary shall keep the minutes of all the meetings and shall
forward copies of same to all members and the I.C.C.
I.C.B.O. editor by mail within thirty days of the close of each meeting.
b. The Secretary shall record the official correspondence of the Chapter
and report same at the next meeting.
c. With the assistance of the Vice-President, he or she shall issue a
detailed agenda for the next meeting for distribution to the membership.
d. The Secretary shall be responsible for the registration of all
delegates at Chapter conferences and seminars.
e. The Secretary shall maintain a current roster of Chapter membership
and shall annually publish and distribute a complete and current list of the Chapter
membership to each member.
f. The Secretary shall cooperate with the Membership Committee in their
efforts to expand the Chapter and promote the benefits of the Chapter membership.
g.
The Secretary shall be responsible for preparing and
submitting the Annual Chapter Report to I.C.C.
Section 5. 4.
Duties of the Treasurer.
a. The Treasurer shall keep and maintain the financial records of the
Chapter.
b. The Treasurer shall be responsible for the receipting, recording, and
accounting of monies received and expanded by the Chapter, including such transactions at
any special meeting and at any seminar.
c. The Treasurer shall present copies of the annual records to the Audit
Committee for them to make a detailed audit report at the last meeting of the year.
d. The Treasurer shall submit a detailed financial report to the
membership at every Chapter meeting.
Section 6. 5.
Duties of the
Directors.
a. The Directors shall give willing support and assistance where
needed.
b. The Directors shall coordinate with the State staff in the
Governor's proclamation for Building Safety Week and in the distribution of this
information and materials to the membership.
Section 7. 6.
Duties of All Officers.
a. All Officers shall work together to provide interesting and
productive meetings for the Chapter membership and their guests.
b. All Officers shall strive in every way toward the preservation,
perpetuation and improvement of the Chapter and its goals.
c. All Officers shall promote and assist the proliferation of the
Chapter to other jurisdictions.
ARTICLE VI
EXECUTIVE BOARD POWERS
Section 1. The
Executive Board shall have the authority to carry on the business of this organization
between Chapter Business meetings except that the Board shall not have authority to
authorize or make any expenditure in excess of $500.00.
Section 2. The
Executive Board shall have power to appoint an Assistant Secretary, and Assistant
Treasurer, an Attorney, an Auditor, a Director of Publications, and such others as may be
needed to serve at the request of the Executive Board.
Section 3. The
Executive Board should meet and organize at the close of the Annual Chapter Business
Meeting and transact such business as may be necessary. Special meetings shall be held as
and when called by the President or when requested by a majority of the members of the
Executive Board. A majority of the members of the Executive Board shall constitute a
quorum at any meeting. There shall be no representation of Board members by proxy.
Complete records shall be kept of all proceedings and actions of the Executive Board.
ARTICLE VII
MEETINGS
Section 1.
Business Meetings shall be held at least four times a calendar year. The first last meeting of the year shall be known as the Annual Chapter
Business Meeting.
Section 2. Five
percent of the Government Individual paid active members shall constitute a quorum for the
transaction of business on the floor of the Business meetings. Three Executive Board
Members shall be present to constitute a quorum.
Section 3. Meetings of
committees shall be by call of their respective chairmen who shall render reports at
Business Meetings.
ARTICLE VIII
ORDER OF BUSINESS
Section 1. The
order of business of the Quarterly and Annual Chapter Business Meetings shall be as
follows:
a). Roll Call of Officers
b). Approval of Minutes of Previous Meetings
c). Communications
d). Reports of Officers and Committees
e). Unfinished Business
f). New Business
g). Election and Installation of Officers
h). Program of Special Speakers
i). Adjournment
Section 2. The order of
business may be changed by a majority vote of the members present at the Annual or
Quarterly Chapter Business Meeting.
Section 3. Roberts Rules
of Order shall apply to the conduct of business meetings.
ARTICLE IX
DUES
The annual dues for all members shall be at least but
not limited to $100.00 for each
Government Unit membership; $15.00 each for
Government Individual memberships; at least $20.00 $100.00 each for Professional memberships; and as recommended at the
Annual Meeting by the Executive Board and approved by the membership. No dues shall be
charged for Honorary, Student, or Retired Memberships.
ARTICLE X
SUPPORT AT MEETINGS OUT OF STATE
The Chapter may designate members to attend at
seminars, conferences, and/or hearings when representing the Chapter. The Chapter may
financially support the designated members to attend and represent the Chapter at the ICBO and/or I.C.C. Annual Business meetings and/or Code Development
Hearings. Such financial support shall include and be limited to expenses noted in the
travel reimbursement policy.
ARTICLE XI
TRAVEL REIMBURSEMENT POLICY
Section 1. Policy.
The purpose of this regulation is to establish a policy for reimbursement of the
designated members attending meetings out of state to represent the Chapter.
Section 2. Procedure.
The designated member intending to travel for the benefit of the Chapter must submit a
request to the Executive Board for approval prior to expecting any reimbursement for such
travel. This request, along with a cost estimate, shall be presented to and approved by
the membership present at the quarterly meeting prior to any anticipated travel. A travel
reimbursement request should include a comparison between air fares and vehicle mileage.
One engaged in travel for the benefit of the Chapter has the responsibility of keeping
accurate, substantial cost records and to submit such records to the Executive Board
following such travel. Vehicle mileage shall be paid if the use of a personal automobile
is used and intended primarily for trips instate or short distance, because air
transportation is not available or appropriate.
Section 3. Advance for Expenses.
Upon approval of the travel request by the Executive Board, a travel advance may be
obtained from the Treasurer.
Section 4. Transportation.
The lowest available advance air fare (coach rate) will be considered the standard cost
for reimbursement purposes for travel. The expense of using a personal automobile or city
vehicle shall be paid at the rate that the Federal Government has in use at the time.
Mileage shall be determined by consulting an accepted reference such as the Rand-McNally
Road Atlas. Reimbursement will be based on the cost of the lowest available air-fare or
the established mileage reimbursement rate, whichever is less. In-route meal and lodging
expenses will be reimbursed only to the extent they would have been incurred had travel
been via air. Reasonable parking costs are also reimbursable. A letter from the Chapter
Secretary should be sent to the Administrator of the designated member's jurisdiction
informing them that the Chapter will pay for designated expenses of such designated member
if they are allowed to attend the meeting out of state to represent the Chapter.
Section 5. Lodging.
Hotel accommodations shall be appropriate for the purpose of the trip. Receipts for all
lodging costs shall be secured. Reimbursable lodging costs per person should not exceed
that of a single room rate. Receipts are required to be submitted with the final expense
report.
Section 6. Meals.
Reasonable expenses for meals, including tips, will be reimbursed as per current IRS Reimbursement Schedule at
actual costs but not to exceed $30.00 per day. The value of convention or group sponsored meals should be
deducted from the allowed meal expenses. In the final expense report, it should indicate
which meals were provided by the convention.
Section 7. Local Transportation.
Local transportation costs included such costs as rental car and taxi fare (including
tips) to and from the conference may be reimbursed. Parking expenses for a personal or
city car may also be included. If receipts can be obtained, they should be submitted with
the final expense report.
Section 8. Telephone and Fax's.
Expenses incurred for telephone and faxed messages may be reimbursed, within reason, when
necessary for Chapter business. Receipts are required to be submitted with the final
expense report.
Section 9. Registration Fee.
Fees for the registration at the conference, hearing, and/or convention are allowed to be
reimbursed. A receipt for the registration fee is required.
Section 10. Final Expense Report.
A final expense report must be submitted to the Treasurer no later than two weeks after
returning from such approved travel. The Treasurer is then responsible for reviewing the
completed report for proper documentation and reasonableness of expenses. If any portion
of the travel advance is unspent, the unspent portion must be repaid to the Chapter when
the final expense report is submitted.
ARTICLE XII
AMENDMENTS
Proposed amendments to these By-Laws to be considered
at any Chapter Business Meeting shall be signed by at least five (5) Government Individual
Active Members and shall be presented to and accepted by the Executive Board at any
Chapter Business Meeting. The Board shall cause them to be printed in the next Chapter
Business Meeting notice and shall present its recommendations. These proposed amendments
may be discussed and amended at that next Chapter Business Meeting and passed by a
two-thirds vote of the Active Government Individual Members present.
ARTICLE XIII
EFFECTIVE DATE.
The above amended "Constitution and
By-Laws" of the Nebraskaland Conference of Building Officials and Inspectors, Inc.,
which were voted on and approved by the membership shall become effective upon approval by
the International Code Council International
Conference of Building Officials.
On
On
(the proposed changes underlined)
On